Meeting rooms use policies
Non-commercial groups can book a library meeting room online, subject to staff approval.
Before scheduling, please review our Meeting Room Policy [PDF]. Using a library meeting room means you agree to this policy, you acceptance of the responsibilities it describes, and that your gathering qualifies as appropriate use.
Appropriate Use
Appropriate use means gatherings which:
- include at least 3 people;
- do not exceed the room capacity;
- are of a civic, cultural, or educational nature;
- are not private parties, profit-making ventures, or by representatives of commercial organizations to advertise or sell their goods or services.
Scheduling Limits
A single group may:
- make a maximum of 4 reservations per month
- reserve up to 3 months (90 days) in advance
- reserve up to 4 hours per day
- not reserve multiple rooms during the same time slot.
When your group arrives, a representative must:
- sign in at the Main Level desk before using the room.
- sign in within 30 minutes of your reservation start time. Your reservation will be canceled after 30 minutes so the room is free for other use.
- sign out at the Main Level desk before leaving.
Choose a date and time below to search for available rooms. Once you reserve, an automated email will confirm your pending reservation. Staff member may contact you before approving your request.
Room Amenities
| Room | Capacity | Amenities (please request in advance) |
|---|---|---|
| Community Room | 8-80 people | Up to 24 tables, 80 chairs available Microphone Podium Projector* 65 inch TV screen* Writable projection surface Videoconferencing equipment "Listen Everywhere" Assisted Listening capabilities |
| Shank Conference Room | 3-10 people | 2 conference tables, 10 chairs TV screen with HDMI or wireless input* -- adapters and remote control available upon request |
| Aberdeen Conference Room | 3-8 people | 1 conference table, 8 chairs TV screen with HDMI input -- adapters and remote control available upon request |
* Connect to this equipment using HDMI or wireless presentation system (Crestron AirMedia)